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Top 11+ Best Free Online Resume Builder Websites: Create Resume Online – 2017 | UPDATED

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To answer the question how to write a résumé, how to write a good one, how to write a résumé that will benefit you when applying for a job, you first need to correctly understand what a résumé is and, certainly, at least once see the résumé sample. Having found out about the résumé secrets and successfully applying the rules of writing a résumé you will have more chances of getting the desired job.

So, what is a résumé?

A résumé is borrowed from human resource management practice in Europe and the USA.

A résumé is the first thing you need to have when looking for a job.

One can say that submitting a résumé when applying for a job is an element of business ethics, but at the same time this is the most effective advertising in the labor market.

A résumé is a brief conclusion of something said, written or read, condensing main statements. Regarding the search for a job, a résumé is a description of the person’s capabilities which make them competitive in the labor market. It should reflect three main characters required from workers: education, productivity and the unlimited possibilities. In some cases you can come across the abbreviation CV (Curriculum Vitae), it literally means “description of life” or “course of life” and is a résumé of workers in creative industries; it reflects the results of work, but workplaces are not stated. The style of a résumé is frequently directed for a certain workplace whereas CV contains more detailed and structured information on the career trajectory of a person. Within the context of our time a document referred to as CV or “résumé” (brief statement of main contents) not so much describes the professional life of an applicant as is a basis for the invitation for an interview. A résumé bears a lot of positive content for an applicant as well for an employer. For an applicant a résumé is an ideal way to present oneself in the most advantageous position, and for an employer this is a method of selecting out candidates.

The purpose of a résumé is to attract attention in the first, normally distant acquaintance and to encourage an employer to invite you for a meeting in person.

From this the main principle of writing a résumé follows – one should highlight all strengths and hide what is not your strength.

One should write a résumé of this kind:

  • To make an employer perceive that this résumé is a source of your biological data and the information on your professional experience;
  • It should provide additional information which can be interesting to your employer and allow preparing a complete interview;
  • It should answer the question of whether you meet the requirements set by an employer for this job.

A résumé which an employer read before an interview allows him to find out quickly the most important information on a candidate, formulate the additional questions and now write the necessary information on a candidate which altogether reduces time costs and increases an effectiveness of an interview. HR-managers, secretaries, office managers, sales department heads and even accountants can solve recruitment issues. HR-specialists use a subjective method of résumé selection as well as the method on the basis of formal properties (experience, employment time, skills, professional qualities, education, age, gender, etc.). In the first case subjective perception of a manager matters the most, and in the second one – professional résumé highlighting advantages and neutralizing disadvantages of a candidate. On the basis of a résumé the first and a pretty stable perception of a person is formed, though it is subjective and depends on the perception stereotypes of people. If you could not get an invitation for an interview it means that for some reasons a résumé did not attract attention of an employer. The only chance to succeed with a résumé is the moment when it is being read for the first time. Normally, reading a résumé takes no more than 3 minutes. That is why a standard form is used when compiling it. According to the most employers, it is crucial that the information is complete and brief and the same time, and the most important thing is that a candidate should prove everything during an interview.

To write a good résumé, one should follow the selectivity principle. The information should be selected according to the purpose of a résumé, so that the résumé should only include significant aspects of your experience which matter for a position you apply for.

By a form résumés can be divided into professional (universal), chronological, functional, chronologically-functional, purposeful, and academic.

Professional (or universal) résumés are being used more often; the information there is presented in blocks. According to the specialists, this form is preferable for those whose employment record is fine.

If your working experience is insufficient or there are breaks in your employment record, it is better to write a functional résumé. Functional résumé is applied when describing a specific working experience and the pool of tasks where it is not necessary to place the process of getting an experience in a chronological order. This résumé lays emphasis on education and special knowledge and skills. This form is also applicable in cases when there were a break in employment or it is necessary to change profession.

If your major advantage is working experience, a résumé should have a chronological order with the list of all workplaces and the names of companies. Chronological or retrospective résumé is more suitable for specialists who worked in the same industry for many years and wish to continue their activity in it.

Chronological-functional résumé is used most frequently for highlighting some specific achievements; it also states the chronological order of getting working experience and education.

Purposeful résumé is being written when the emphasis is on a search for a specific position and the query is backed with the statement of knowledge and abilities.

Academic résumé is used by professors or teachers looking for a job. A list of scientific works and publications, scientific achievements, rewards and titles add up to a separate part of such résumé.

The biggest résumé secret is: one should right a résumé not for an employee candidate, but for an employer with regards to the specifications of a company.

Therefore one of the major résumé rules: one should go to a new interview with a new résumé and never – without it.

Thus, correctly written résumé is your helper in the search of decent work, therefore it is recommended to constantly develop one’s ability of writing résumés.

How to write a résumé?

A résumé is an official document, and the rules of writing it are prescribed in the workflow management instructions.

Required volume and design of a résumé.

One should think of several variants of a résumé – to send by mail or submit in person, by fax or via e-mail. However, texts should be identical. The formatting may differ – a successful photograph can beautify a résumé, but imagine how it will look if a résumé is sent by fax.

The first unbreakable rule is that the volume of a résumé cannot exceed 1-2 pages in A4 format, and it is preferable that the key information is on the first page. If you cannot sum it up, think of what information you can omit. However, if a person has great working experience, this creates some difficulties and limitation, but you can circumvent this rule when typing on a computer: change the font size, though it is not desirable because your résumé should be read easily.

If a résumé exceeds one page, at the end of a page you should mention that the continuation is on the next sheet. On all sheets but the first one there should be the page number and the surname.

If a résumé take less than one page, the information should be located so that the whole page is taken with text.

To write the “correct” résumé you need to use one font, preferably Times New Roman or Arial. Many fonts of different sizes are unreadable! Strict formatting style is an essential condition. It is not worth to demonstrate the abilities of Adobe Photoshop filters because a résumé is a document.

As for the font size, 12pt size is standard for résumés. It is essential that all the information has the same size.

Every other paragraph should be separated from the previous one.

Headings should be bold and/or underlined.

Make sure you made no mistakes (F7 button in Word). A résumé with mistakes has no chances.

A résumé should be written in plain language.

For documents of this kind the following page layout is recommended: header and footer– 2 cm, the right field – 2 cm, the left field – 2,5 cm. It is acceptable that the fields are narrowed by a cm and 10pt size is used instead of 12pt one. At the same time the option of font decrease is only acceptable when a résumé is submitted in person or via e-mail. In case of sending by fax, 12pt size will be impossible to read.

White printing paper of high quality is used for résumés.

Irregular résumé

If you decided to write an irregular résumé, keep in mind that this strategy is only good in several cases. It can be accepted as an instruction manual for creative industries whose representatives can diverge. As for specialists in other (not creative) professions – engineers, drivers, and accountants – candidates should abide by the officially stated rules. This is due to that specialists of such industries are required to be accurate and to abide by their job instructions.

It is important to take into account that recruitment agencies normally use the received résumés as a source of necessary information on a candidate; therefore it is transferred in the standard résumé form where all “creative digressions” are eliminated. If you send an irregular résumé to an employer itself, there is a chance that your creative approach will be evaluated by people it was intended on.

Creative opportunities

There are several standard lines by which you can transform a résumé into something creative.

A photograph. According to classic rules of workflow management, a photograph should be similar to the one you have in your passport. But there are exceptions here as well. One literature editor has invented an interesting thing – instead of a photograph he placed a silhouette portrait of himself out of those that are cut by scissors.

Design. You can type key moments of a résumé in an irregular font.

Epigraph. This means should be used with special care. This is as effective as unpredictable in consequences. Some employers do not like excessive clever cleverness. But, let us suppose, if a candidate for an HR manager writes an appropriate quotation in the “Personal traits” field – his résumé will not get worse/

Risk zones

The proportion of irregular résumés adds up to nearly 0,5% of the total amount. Plus, not all of them are truly creative. By using an irregular approach to writing résumés you should keep in mind that HR managers can interpret it this way that a candidate is extravagant and hard to get along.

A photograph

A photograph should not exceed the passport format (3,5*4 cm). It is obvious that you cannot put your beach or family photos in a résumé – you will show your disrespect for an employer by this.

We can draw three reasons that it is worth adding a photograph:

A résumé with a photograph is more productive and interesting for an employer.

A photograph helps identify you.

Most employers make a decision about hiring a candidate within the first three minutes after they met. Appearance matters a lot. Therefore there is merit in introducing your employer to your image – it is either that he will put an eye on you and emphasize you among other candidates, and your chance of getting a job will be higher, or you will immediately be unsuitable due to these or that parameters and therefore you will be able to save a half-day that you could have wasted to go to a senseless interview.

The style of writing a résumé should comply with the following regulations:

Brevity – the absence of excessive words, unknown abbreviations and terms;

Specifity – the absence of information that is irrelevant for a vacancy;

Purposefulness – the statement of major information proving your right to apply for a position;

Activeness – it is necessary to use active verbs showing your activeness. For instance, if you only have rudiment in accountancy, you should write “I have the basic knowledge of accounting and audit”. Never write “I have participated”, “I have helped”, because it makes people think that you stood apart and only helped from time to time;

Clarity and accuracy of thought;

Selectiveness – implies a careful selection of information (do not try to place everything in one résumé. Remember that your résumé should completely correlate with a position you are applying for!);

Honesty – the absence of false information;

Literacy.

The structure of a résumé

The document title

This is just the word “résumé”. Lately it has been called Curriculum Vitae (description of life) as it is practiced in other languages. This option is more attractive and accurate by its meaning, but pretty rare.

Purpose

A brief description of a position you are applying for. It is recommended to list all positions you would like to take. The existing scheme of HR departments’ and recruitment agencies’ operation is inflexible. Your filled in résumé goes to a folder (directory) according to the specialization you mentioned. Having gone to, for instance, “Sales managers” you frequently have no chance to be examined as a “product manager”. Therefore it is necessary to list all positions interesting to you (however, this aspect should not be too wide).

Your name, address, phone number (including town code), e-mail (if present).

Education

Education in the younger specialist’s résumé with no or minimum working experience is crucial. Education is listed with dates in the backward order:

Major – university (and faculty) in years 20__-20__;

Additional (parallel) – the second higher education (if present) in years 20__-20__;

It is important to mention courses and certification with a specialization. If you cherish your hobby courses (for instance, macramé), include it in “Hobby’, not in “Education”;

Mention your school only if it is a special language school or you have finished an ordinary school with a gold or silver medal;

It is important to mention colleges;

Also mention diploma with honours, additional professions;

If a university specialty is relevant with the position you are applying for, you can mention it and the graduating department;

If you have no or insufficient working experience, which is common of young specialists, it is recommended to list the studied disciplines (especially those with the highest marks), good and excellent grades, rewards at contests, Olympiads, etc.;

It is also important to mention publications, especially the ones in specialized magazines, inventions or proprietary solutions;

Also do remember the attractiveness of the word “state” – state course, state rewards, etc.

Working experience (practice) in backwards chronological order

A diligent graduate student who went to courses and applied for an internship rarely has continuous working experience. If there is some working experience, it is usually listed in the backwards chronological order and opposite to the time period and the place one should mention the position and functions with a special emphasis on professional achievements. Internship and job training are counted on the same basis as working experience, and a good internship is worth several timely moonlighting.

Working experience is also listed in the backwards order: current or last place of work, then the previous one, etc.

One should mention:

Start and end dates of work (or job training),

The name of a company (there is no need to mention the detailed addresses of companies where you worked, it is sufficient to mention their names and cities where they are located),

The title of a position (if your career was successful, there will be several of them),

Your position and working duties – as detailed as possible, since this point is decisive.

A person with great working experience can only list 3-5 last places of work with no more than 10 years of experience, whereas the young specialists needs to mention as much experience as possible.

A résumé of a graduate should include information of the attended courses and trainings.

It is also important to mention production achievements on each position (if any). When listing the achievements one should use the action verbs such as “developed”, “saved”, “increased” or “reduced”. Accurate wording is desirable.

Additional working skills.

This chapter lists what characterizes you as a worker but is irrelevant to the very working duties, for instance:

Driver’s license,

Experience in working with PC (mention the operating systems and programs you have worked in),

Membership in professional organizations, etc.

Here you can also mention your knowledge of a foreign language if you only have the basic skills. If you speak fluently – put it separately with the list of language courses you have attended.

The “Working skills” paragraph provides a candidate with an opportunity to show something at its best. It is important to mention as much as possible which is relevant to the desired job, and the irrelevant as well – if it improves your state. Do not be carried away – if you have too many advantages, your potential employer can be scared that they will not have enough money to pay to such precious employee. Do not praise yourself – facts only. Your employer will make decision himself.

Additional information

Or “hobby” (or “rewards and public activity”)

Do not mention if you are a member of a political party or a religious association.

Reference to an opportunity of providing recommendations

Do not mention your referees, but prepare a list of them – it can be required at an interview

Date of writing a résumé

At the end you need to sign a résumé and put a date.

Dating increases the authenticity of your interest in a job, the old date may certify that a candidate is unsuccessfully looking for a job for a long time.

Résumés in other languages

Main language of your résumé should be Russian.

Résumé in the English (or any other) language in only written if you apply for a job in a foreign company. You should send a résumé in Russian to a Russian company or a recruitment agency. Specialists whose language is one of the criteria are an exception. But in that case as well you better duplicate your résumé and submit a copy in Russian.

The best option is to write a résumé in two languages.

Résumés in foreign languages should be formatted the same way as the ones in Russian.

Practical advice on writing résumés.

To write a résumé correctly you need to be as much accurate in the choice of wording as possible. Do not write:

Carried out a training

Helped recover from mistakes

Assimilate knowledge quickly

Do write:

I have trained two new employees,

I have eliminated 5% of company mistakes and saved 40000 dollars.

I have mastered the new procedures in a record period – two weeks.

Do not be talkative and avoid passive voice.

Do not write:

Was responsible for an execution of…

Found an application for…

Was responsible for…

Do write:

I have executed…

I have effectively used…

I was responsible for…

Prefer positive information

Do not write:

Dealt with complaints about…

Prevented the sales volume decrease

Switched positions

Do write:

I have helped customers in…

I have increased the product’s potential in the market

I have advanced to the position of…

Concentrate on your advantages. Do not write:

I have worked there for 3 years

I have done additional job

Do write:

I have advanced

I have always submitted my work on time

Characteristic of the professional level:

Implemented, supervised, investigates, controlled, coordinated, provided, founded, organized, planned, proposed, developed, reorganized, solved, managed, created, increased, eliminated, participated, trained, etc.

Characteristic of the personal traits:

Careful, attentive, disciplined, reliable, frank, persistent, objective, optimistic, logical, practical, adventurous, thoughtful, ambitious, tactful, honest, economical, energetic, etc.

In conclusion you should pay attention to the following details:

Ask someone who knows the language better check your résumé.

In the description of current experience use active verbs, passive verbs are only appropriate for your past experience.

Be consistent: if you used a contraction once, use it throughout the résumé (but you better use the whole titles).

Avoid long phrases and complicated words.

Mark the necessary headings.

Make sure your résumé is formatted in one style.

Choose the easily read style (large fields, readable font, enough space between lines, etc.).

Use white paper of high quality/

Make sure your résumé does not exceed 2 pages.

Make sure that you can prove everything you have stated in your résumé.

Main mistakes in writing a résumé.

Currently on recruitment websites one can find résumé templates which you only need to fill in. However, experienced recruiters can distinguish independently written résumé which took time and effort of an author from a résumé written exactly as told.

Besides, you need to avoid making the following mistakes when writing a résumé:

Mismatch of your working biography, education, and candidate experience to objective requirements of a position or of an employer;

Too brief résumé – it is hard to tell whether an author knows what to tell about him or he is just a mousy person;

Frequent changes of workplaces without objective reasons;

No reference for professional growth;

Too many courses and seminars;

Too detailed résumé with plenty of digressions or inappropriate humor.

Thus, correctly written résumé is your helper in the search for a decent job; therefore you need to develop your ability and knowledge of how to write a résumé. However, a résumé is just a document; it will not replace your identity, therefore. you need to learn to present yourself effectively during a job interview.

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  • Top 11+ Best Free Online Resume Builder Websites: Create Resumes Online